First Friday of the Month Conference Call - April 6, 2018

The next Genius Solutions First Friday of the Month Conference Call is scheduled for Friday, April 6 at 10:00 a.m. Eastern time.

Planned topics for the conference call (so far) are:

• New Medicare Cards Coming! - Medicare Beneficiary Identifier (MBI)
• MIPS Preliminary Feedback Now Available (not final)
• Final comments

New Medicare Insurance Numbers - 2018

New Medicare Insurance Numbers - 2018

I am sure you have heard about the upcoming change to Medicare Patient Insurance numbers. (If not, starting in April all of your Medicare patients will begin receiving new Medicare insurance cards with new Medicare numbers - they are finally retiring the social security number from the cards.)

Make sure you update your eTHOMAS to the most current version, then you will be prepared to go through and set up your THOMAS system - insurance and patient policies to take in and begin using the new Medicare cards.

Here is the "HOW TO" document to walk you through the process in your THOMAS system. 

New Medicare Insurance Numbers 2018

Genius 2018 Spring Billing Focus Group Seminar

SPOTS STILL AVAILABLE!

Genius 2018 Spring Billing Focus Group Seminar

Genius Solutions, Inc. is hosting a Focus Group for our Billing Services that will concentrate on new billing features to help streamline your workflow!

Download Registration Form

March 22nd @ Genius Solutions, Inc.

7177 Miller Drive

Warren, MI 48092

4-5pm Meet and Greet with Genius’ Support Staff

5-7pm New Features for Billing Presentation

$50/person beverages included

Space is limited - Register Now!

Genius 2018 Spring Billing Focus Group Seminar

Genius Solutions, Inc. is hosting a Focus Group for our Billing Services that will concentrate on new billing features to help streamline your workflow!

Download Registration Form

March 22nd @ Genius Solutions, Inc.
7177 Miller Drive
Warren, MI 48092

4-5pm Meet and Greet with Genius’ Support Staff
5-7pm New Features for Billing Presentation
$50/person beverages included
Space is limited - Register Now!

Genius Solutions First Friday of the Month Conference Call-Dec 1, 2017

The next Genius Solutions First Friday of the Month Conference Call is scheduled for Friday, December 1st, 2017 at 10:00 a.m. Eastern time.

IMPORTANT - USE THE NEW DIAL-IN NUMBER 712-775-8972 TO JOIN THE CALL

Planned topics for the conference call (so far) are:

• Autoposting - QMB = OA 209 adjustments Medicare primary, Medicaid 2nd
• New Statement log has been added to eTHOMAS
• New Management Console reports for multiple medsys directories
• Navicure can AutoPost from most insurance companies as well as BC/MR/MD
• Mark's annual Year End Stuff To Do For THOMAS Users
• Final comments

A few minutes before 10:00 on Friday you may call the FreeConference main number at 712-775-8972 and use Conference Code: 478288. It sometimes takes up to a minute to ring through and get prompted for the conference number.

If at the time of the Conference Call you can't possibly get in on the main number, then you should check the http://www.geniussolutions.com/news page to see if we have an alternate number.

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We plan to also host a "Webinar" at the same time, so if you have highspeed Internet you may also be able to watch Genius' computer screen while you listen to the phone call.

To join the webinar you will need to register at https://attendee.gotowebinar.com/register/2202597055388622594 as soon as possible.

After you register, a link will be emailed to you. This link is used to join the webinar at 10:00 a.m. We recommend trying to join the webinar about 10 minutes before the webinar is scheduled.

The webinar does not play the audio, you still need to dial into the conference call phone number from your phone.

Even if you do not have highspeed internet, or can't get the webinar to work on your computer, you can still hear the audio portion with the Dial-In Conference Number, just as all the previous conference calls have worked.

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As usual, we will try to record the conference for those who can not attend in person and make it available on our News Page a couple of days later. http://www.geniussolutions.com/news

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End of Year Care for THOMAS

Some ideas for you before you post any charges for 2018:

• Complete all posting of payments and charges that you have received up until 12/31/2017. Do not post 2018 information until this is completed.
• Run all the reports your accountant wants for year end. Ask the CPA now if they have all the documentation they need BEFORE you post next year's stuff.
• Reconcile all accounts. (This re-adds the transaction ledger. If items are changed/removed in the transaction the patient/insurance balance may be off. Reconciling corrects any of those balances.)
• Do all patient statements.
• Check Other Claim Status from the Paper Claim Billing Menu. All open/hold/rebill/inquiry claims should be reviewed. Verify that all claims that can be billed are changed to the appropriate status and available to be billed. Only claims in an unbilled/rebilled/inquiry status will be prepared.
• Work all Edit Reports and rejections from 2017.
• Run Delinquent Claims Report. Work all non-paid claims. Especially those that will reach filing limits early next year.
• Run an Aging by Patient Report. Review all balances, including credit balances, for patient accounts that need correction. If your office writes off balance under a certain dollar amount (ex: any patient balance under a $1.00) do so at this time.
• Prepare and send all electronic files. (including inquiry claims)
• Prepare and send all paper claims.
• During the following steps, everyone needs to be out of the system. All computers need to be completely out of THOMAS. Depending on the size of your system (the amount of data you have) the time it takes to do the following functions can vary.

1. Do a back up that you can store offsite. (Backing up is extremely important on a daily basis, however, at year-end it may be more important. If for any reason you need to pull the data that was in your system when you sent data to the accountant you may have that ability. (but you should have run them before next year's postings) You will also have a back up that is offsite in case something happens in your office, it really does happen!) You should have everyone out of THOMAS before backing up.
2. Review your backup practices. Are you backing up as often as you can afford to lose it? If your building burned down tonight, do you have a recent backup offsite that will get you back in business without a huge loss? Have you considered a cloud backup solution such as CrashPlanPro? Is your backup encrypted? Have you tested your backup in the last few months? What exactly is it backing up?
3. After you do your backup run a Pack databases. (When you delete information from THOMAS it is not necessarily removed right away. When you pack, it actually deletes/removes any information that you have "deleted" that may still be sitting and blocking up space in your databases.) You must have everyone out of THOMAS to pack. You run it from the THOMAS Maintenance Icon -> Reindex, and check the Pack checkbox.
4. Review your security practices involving your computer. Is the hard drive with THOMAS encrypted? Have you made certain Windows updates are being installed regularly (usually by end of the second week each month)?
5. Are you using an anti-virus/malware program and is it up to date? Have you disabled users that are former employees? Are your employees on Facebook or risky websites on business computers? Is your computer old and slow?

Learn more about THOMAS. Check our YouTube page at https://www.youtube.com/user/geniussolutionsinc and watch tutorials on recent changes to the program. Call Genius and schedule training for new employees, or those wanting to learn new tips and tricks. Many times clients find very useful things they didn't even know about with training.

Shared Genius Septemeber 2017

THOMAS... Shared Genius Practice Solutions From one genius to another. ICD-10 2018 Edition

September 2017 We're ready for ICD-10 2018, are you? It is that wonderful time of year again when the leaves start to change color and you need to update your ICD-10 codes for the new coding year. (WHICH BEGINS IN OCTOBER!) Like last year, we were able to get a hold of the new codes just last month, clean them up and get them programmed into eTHOMAS. You need to update your eTHOMAS and update your codes. Like last year, we have created a video to help you along and make the changeover as seamless as possible for you.

ICD-10 2018 Codes & How to Update them in eTHOMAS

It's time to update your ICD-10 codes for 2018.
AND, we've got your How to video right here.


Or click here to go to the video.

In order to get the updates, you will need to be on eTHOMAS version 9.5.35 or higher (We expect this version to be released on 9/11/17. ). If you don't want to wait, you can contact Support about the pre-released, beta, version.

Shared Genius - August 2017

THOMAS... Shared Genius Practice Solutions From one genius to another. Special End of Summer Edition

August 2017 Have you tried these Genius Solutions? We've been working hard adding new features, reports, and generally making eTHOMAS and your office life more awesome & we want to make sure you know about all of it! Here are some outstanding eTHOMAS highlights you might not know about that were added to eTHOMAS from versions 9.5.18 - 9.5.34. Please remember, these aren't all, you can look online in our special help link from within eTHOMAS to access all of this documentation and more. We also have a lot of "How to" and other helpful videos in the same place and on our YouTube channel.

Genius 2017 FALL Focus Group Seminars

Genius 2017 FALL Focus Group Seminars - New-Worth 3 AAPC CEUs!

Download Registration Form

September 26th Genius Solutions, Warren, MI
October 12th Troy Marriott Hotel, Troy, MI

• Thriving with MIPS
• New Features
• Increasing Your Revenue
• Preparing for Ransomware
• Internal Auditing
• Full Benefits of Patient Statements
• EDI Reports

Seminars run from 9am-3pm, $125/person Genius client or $199/person non-Genius client.
(Price includes the 3 AAPC CEUs & lunch.)

Claim Filing Limit Report - How to Video

With ever decreasing insurance filing limits, we've got a Genius Solution for you - A claim filing limit report, so you can track your claims and maintain easy control within them.


Or visit it at our YouTube channel directly. 

Genius Solutions' First Friday Call - Aug 2017

The next Genius Solutions First Friday of the Month Conference Call is scheduled for Friday August 4 at 10:00 a.m. Eastern time.

Planned topics for the conference call (so far) are:

• Medicare Beneficiary Identifier and RailRoad April 2018
• MIP MACRA are you ready to report by October 1st?
• ICD-10 2018 Updated codes released by CMS - What you need to know
• Add your own Doctor Codes in eTHOMAS
• Death to datasender - GSTransport takes over statements and Greenflag
• You can't do Paper Blue Cross claims in Michigan anymore
• BCN requiring CLIA numbers for lab tests
• Final comments

Shared Genius - July 2017

THOMAS... Shared Genius Practice Solutions From one genius to another. July 2017 Sending statement Files just got more secure for you and your patients! Helping you be more HIPAA compliant - When you get our latest update. The Genius THOMAS program is now going to encrypt the files you send out to get your statements printed. This makes it difficult and unlikely that if someone came across one of those "statement files" that they would ever be able to get any information from it. When a file is encrypted, it is like putting a complicated, combination lock on it. If someone intercepts the file, they don't have the combination key, so they won't be able to read the data. Only someone with the key will be able to access and read the file.

June 2017 Shared Genius

THOMAS... Shared Genius Practice Solutions From one genius to another. June 2017 Sending Statement Files and TSI Profit Recovery Files just got easier! You are now only 1-click away from getting your files to us. The Genius Data Sender program is going away! You will no longer be bounced out of THOMAS to send an automated statement or TSI Profit recovery file. Once you click "Send" using the Send button in THOMAS, your files will.... well, they will just send. One click and done.

First Friday of the Month Conference Call: May 5, 2017

The next Genius Solutions First Friday of the Month Conference Call is scheduled for Friday, May 5 at 10:00 a.m. Eastern time.

Planned topics for the conference call (so far) are:

• Upcoming Focus groups
• New features in eTHOMAS - Keep your eyes out for v9.5.30
• Last worked
• Followup date
• 0.00 statements
• Statement series
• Claim filing report
• Detail prebilling
• Customize your autoposting
• Final comments

Genius 1st Friday of Month Conference Call April 7, 2017

The next Genius Solutions First Friday of the Month Conference Call is scheduled for Friday, April 7 at 10:00 a.m. Eastern time.

Planned topics for the conference call (so far) are:

• Special eTHOMAS What's New from Support's Annemarie:
• How to get to the What New, GS Documentation and YouTube Videos from eTHOMAS program
• New Claim Filing Report
• Insurance Codes - Ability to add Web Address and Notes!
• Patient Type can now be 6 digits, no longer just 1.
• New Send Button for sending statements.
• Deposit sheet now shows patient type
• New areas in eTHOMAS to prepare claims and statements
• Scanning Media can be attached to a specific claim
• Final comments

A few minutes before 10:00 on Friday you may call the FreeConference main number at 1-712-432-3100 and use Conference Code: 478288. Please note, it sometimes takes up to a minute to ring through and get prompted for the conference number.

Genius First Friday Conference Call - Feb 3, 2017

The next Genius Solutions First Friday of the Month Conference Call is scheduled for Friday, February 3rd at 10:00 a.m. Eastern time.

Planned topics for the conference call (so far) are:

• MIPS - the Merit-based Incentive Payment System
•  eTHOMAS update released - What's interesting?

•    A more efficient way to send electronic statements
•    What are "Cycle Statements" and what's new
•    New prep claim
•    Claim detail improvements
• Final comments

Setting up to use Meridian

Hopefully, you saw that you could update for the Meridian changes. Those changes have been made to eTHOMAS, but now you have to set up your eTHOMAS to be able to bill out with them. Here is a quickie set-up guide .pdf to help you do it.

2017 Meridian eTHOMAS set up

eTHOMAS Tips: Connecting With Genius

We're going to present some of the new features and options in eTHOMAS from time to time, in case you missed them, or just didn't know.

Today we're going to talk about Connecting with Genius Solutions. Two ways, to connect computer-to-computer when we are working with you on support issues and how to update your authorized callers with us.

Don't want to wait for the new Tips and Tricks to be posted one or two at a time? You want them all now? Click here for instant, complete, .PDF gratification.

Be a Deductible Genius with eTHOMAS Cycle Statements

At the beginning of the year, when new annual client deductibles hit, catching and sending the large, patient transfer balances can be overwhelming. To help combat this deductible landslide, Genius has given you a secret weapon- the Cycle Statement (you must be on eTHOMAS version 9.5.24 to have this feature available).


How does this help? Most offices send out patient statements at the beginning of the month, then notice that they have transferred a lot more money to patient balances after those statements were sent. Now you can do "cycle statements" in the middle of the month. Cycle Statements will ONLY prepare for patients who have had new activity posted to their account since their last statement. This includes charges, payments, transfer balances, debits, and credits. This allows you to notify your patients of their updated balances sooner, without sending a duplicate statement to patients with no new activity. Using cycle statements can save your patients confusion and frustration while freeing up office time from you answering those duplicate questions.


Voilà you're now a deductible genius!

End of Year Care for THOMAS & 1st Friday call for December 2016

Some ideas for you before you post any charges for 2017:

• Complete all posting of payments and charges that you have received up until 12/31/2010. Do not post 2011 information until this is completed.
• Run all the reports your accountant wants for year end. Ask the CPA now if they have all the documentation they need BEFORE you post next year's stuff.